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Set up a Multi-Monitor Meeting Room! Super Easy Wiring & Layout Tips for Video Conference Room/Hall

The Importance of Conference Room


Employees spend an average of 6 hours a week preparing for meetings.

If you are a middle manager, it is 14 hours.

If you are a senior manager, it is probably more than 20 hours a week.


In the course of a week, we may also have to go to different conference rooms for meetings due to different projects and teams. We must clearly understand that the use of conference rooms has a direct impact on the fluency of the meeting and the productivity of the participants. Therefore, we need to put the USER at the forefront of the design process.


Before setting up, we might as well think about:

"Who is the user of this meeting room?"

"Is the conferencing technology simple enough for users to get started?

"Can the conference display solution effectively communicate the content of the meeting to the participants?


Today we will look at 4 meeting rooms designed for different types of meetings and how to use them.

Perhaps there is a suitable meeting solution for your company!



Four Types of Conference Room Design

1. Phone Booth

This is a one-person meeting room. It provides a quiet and private space for short video conferences or one-to-one meetings with clients. This type of meeting room usually has space for a small table to place a laptop on, a comfortable sofa (and maybe a cup of coffee on it!) and a meeting system that has been set up and is ready to use. You will not want to call IT for help when you need to have an emergency videoconference with clients!


These conference system solutions include: conference system host, video conference lens, wireless microphone, and a thin and light conference monitor that takes up no space, such as the GeChic M505 series monitor. Install with M505 VESA 100 aluminium alloy bracket set for standard VESA 100 x 100 wall mount and set up a simple video conferencing solution that can be used by simply turning on the power.


2. Huddle Space

If your office has an open design, an informal small meeting space like the Huddle Room is perfect! It can provide your team with a comfortable collaborative space to inspire creativity and is also very convenient for holding emergency meetings. A huddle room is fairly easy to set up and can accommodate up to 4 people. Typically, users will bring their laptops to collaborate.


If there is a thin and lightweight second monitor for the laptop, such as the GeChic M505E portable monitor, each participant can connect the monitor to their laptop in turn and synchronize the presentation content to share relevant information with other participants, support their discussions or give quick, informal briefings.


3. Meeting Room

This is the most common standard corporate meeting room. It can usually accommodate 6-15 people. It is the main place for management meetings, foreign guests, confidential business conferences or business plan meetings. Formal briefing is the most common activity of this type of meeting.


Setting up a dedicated digital podium with a reference monitor can help the speaker express himself more confidently! Connect the PC to the HDMI IN of the M505T touch screen and embed it in the podium, then output the monitor from the HDMI OUT to the projector.

The presenter can view the M505T reference monitor and operate the monitor manually while giving presentations. If there are many presenters, the data can be transferred to the podium first using a USB stick to improve the flow of the meeting.


▲GeChic M505 series monitors support HDMI Loop function, equipped with HDMI input and HDMI output ports, making wiring easier!

For the detailed connection, please click here to check the video.


4. Conference Room

The large conference room can accommodate more than 15 people. It is an important place for meeting foreign guests, holding strategic decision-making meetings and even training new employees.


In such a large conference room, the clarity of the screen display is the key to whether the whole meeting is comfortable! Typically, the front and back of a large conference room are far apart, and the front screen of the conference room often does not allow participants in the middle and back rows to read clearly. If you can place a small monitor and display a presentation in front of each participant's seat, you can increase participant engagement.


Remember that all cables must be hidden to prevent accidental contact and falls. The hidden cable design on the back of the M505 Series can prevent the cable from falling off. What's more, the M505 also has an HDMI loop function, so you can loop up to 14 M505 monitors without the need for an HDMI signal extender. Just turn on the main power and all the looped monitors can be turned on automatically and display images. It is an easy way to speed up meeting room setup while reducing the cost of HDMI splitters.



▼ No need for a costly electric lift. When there is a general meeting or when the display is not in use, it can be folded back without disturbing the face-to-face meeting.


Meetings are an essential springboard for business growth. By working together and sharing different ideas, everyone is encouraged to work together.


Tip: Reduce design complexity & cost!  
Choosing a monitor with a stand, flexible plug-in form factor and HDMI input/output can simplify the cabling design and reduce the investment cost of associated matrix equipment!  

Four Types of Conference Room Wiring Plan


Focus Rooms

Recommended Model: M505E


Huddle Rooms

Recommended Model: M505E


Digital Podium

Recommended Model: M505T


Conference Room

Recommended Model: M505E



Conclusion


Thinking about how to effectively connect the content of the meeting with the participants is the first step in meeting room design!

I

n different meeting rooms, setting up appropriate meeting displays can have a multiplier effect on meeting communication!


If you have any questions about setting up meeting room displays, or if you are interested in making a large purchase, please contact sale2@icitouchtech.com.







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